Export to Office formats

Are you preparing for a presentation and want to present your extensive analyses in a PowerPoint presentation? Or would you like to insert your EasyMap maps into a Word document?

EasyMap offers you optimal support for these tasks and enables you to export map sheets, map folders and reports directly to PowerPoint presentations and Word documents. With just a few clicks, you can convert the section maps of a report or entire map folders into these Microsoft formats.

When exporting to a PowerPoint presentation, EasyMap even offers the option of using PowerPoint templates. The maps are thus integrated directly into the predefined design of your PowerPoint slides.

Call Export

The Export > Office formats command in the File menu allows EasyMap graphics to be exported in PowerPoint- or Word format.

A dialog window opens offering various export options:

  • File Format: Word document (*.doc; *docx) or PowerPoint presentation (*.ppt; *.pptx)
  • Extent: Selected sheet, entire map folder or report
  • More Options: These differ depending on the selected file format.

For each map sheet, one page is exported to a Word document or a PowerPoint slide. The report exports each selected area to one page. If several reports are available in the empx file, you can use each report as an export basis. Activate the Report option and select the corresponding report from the drop-down menu.

If you want to specify a specific slide layout, you can specify a file to use as a template in More Options under Use Template.

The Content category holds the following setting options:

Export Background Sheet

Here you can decide whether you want to export the sheet background or not. You can define the background color of an EasyMap map sheet in EasyMap in the PropertiesDialog of the sheet in the General area under Display / Filling.

Slide Type

There are two export options for the Slide type: Empty slide or Position objects in text block.

The first variant inserts the sheet elements into an empty slide, the second variant uses the text fields specified in PowerPoint. Thus the sheet name is inserted into a title text field and the map into another text field. If the Empty slide option is selected, further options are available under Slide format, namely PowerPoint preferences, Landscape format and Portrait format. In the last variant, you can create a presentation with portrait slides, for example.

Group sheet objects

If you select Yes, all contents of the exported EasyMap graphic are combined into a single object in PowerPoint.

If you select No, all sheet contents of the exported EasyMap graphic are inserted as separate objects in PowerPoint.

This means that, for example, headings and legends can still be edited in PowerPoint. However, only the objects that belong to the contents of a sheet in EasyMap are inserted as separate objects in PowerPoint. All contents of a map (e.g. area texts, diagrams, symbols, areas, borders) are combined in PowerPoint to form a complete "Map" object.

When exporting to the *.doc/*.docx file format, a new Word document is created.

Group sheet objects

Here you can select whether the sheet elements such as the map, legend, texts, inset map, etc. in your Word document are grouped or inserted ungrouped (Group sheet objects / Yes or No). If you select the grouping option, you can no longer move the individual elements in the Word document separately. In addition, the size of the individual elements cannot be changed independently of each other.

Note: When exporting to Word, please note that Word cannot exceed a maximum sheet size of 55.87 cm (width or length). If you use a larger page in EasyMap, you will be informed of this during the export. The page size is then automatically set to the maximum width or height and the graphic is proportionally reduced.

Complete export

After all settings have been made, first click Next. In the following dialog box, specify the file name and directory in which either the Word document or the PowerPoint file is to be saved. Here you have the possibility to use Text macros in the file name.

After clicking Finish, the new file is created in the previously selected directory. If necessary, the file opens automatically if the Open exported document option has been activated in the Export options dialog box.